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What Should Be on My Employment Application?

Posted in Frequently Asked Questions on 09/05/2008

We frequently get the question from clients – “What should be included on our employment application?” or “What does BackTrack need for screening our applicants?”  We recommend that you design an application with your legal department to be sure that it meets the legal requirements for your state, but some things that good applications do include are the following:

  • A statement listing “See Resume” is not allowed.  Resumes usually contain much less detail than an employment application.
  • A statement to the effect that all details provided are true and accurate and misrepresentation may be grounds for denying employment or terminating employment.  Include a signature line with a date.
  • A statement to the effect that a background check may be done now and/or during the course of employment.
  • A question regarding criminal convictions should be included.  Check with your legal department for specifics as allowed in your state, but a statement that employment will not be denied based solely on the basis of a criminal conviction should also be included.
  • Room to include addresses for the past 10 years.  This does help in determining where to conduct criminal searches.
  • Instruction for listing all employers in the last 10 years with room for full employment information, including address, name of supervisor, dates of employment, position, reason for leaving and any other pertinent details.
  • An important question that should be included is “May we contact your current employment at this time?”  This allows the applicant the opportunity to state whether or not it is permissible to contact his or her current employer, as many employers will terminate a current employee if they have reason to believe a job search is taking place.
  • Education information, including name of school, city/state location or campus location, dates of attendance and/or graduation, name listed on records and any other pertinent details.
  • If needed in your industry, room to list credentials or other licenses pertinent to the position the applicant has applied.

In addition to a well-worded employment application, BackTrack does recommend that you include a stand alone release authorization which states that a background check may be done.  Click here for our standard release authorization.

For more information on how to improve your employment application, contact BackTrack at 800-991-9694.